Sinopse

Our GTD® podcasts are here to support you at every stage of your GTD practice. You will hear David Allen and others interviewing people from all walks of life about their journey with GTD, from beginners to those who have been at it for years. The podcasts include personal and professional stories, as well as practical tips about GTD systems for desktop and mobile, using apps and paper. Start listening now and you'll be well on your way to stress-free productivity.

Episódios

  • Ep. 78: Two-Minute Tip — Clean Up Your Computer

    Ep. 78: Two-Minute Tip — Clean Up Your Computer

    07/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen Clean Up Your Computer Now if you haven't done this already, and you have some down time, or at home time, or whatever. Then, come on guys, it's like when you get your car washed, or your motorcycle washed, or whatever, it drives better. Well very much the same thing with your computer. Come on, this is like a master tool if you're doing any kind of knowledge work at all. This is reference, this is creativity, this is communications. This is your work. And so it's really nice to make sure that this doesn't become like a black hole. It starts to get clogged up with a lot of old stuff. The more old stuff I found that accumulate in my computer the less anxious, or the less interested I am in looking back for something or going back into that area. But there's a lot of creativity that will show up if you actually do that. Like email, what's your backlog? The bigger your backlog of email, the more any kind of change or surprise is going to be bothersome, even th

  • Ep. 77: Two-Minute Tip — Areas of Focus, Responsibility and Interests

    Ep. 77: Two-Minute Tip — Areas of Focus, Responsibility and Interests

    07/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen Areas of Focus, Responsibility and Interests Revisit or Create an Overview of Your Areas of Focus, Responsibility and Interests It's a different horizon of your commitments. You've got actions you need to take, and you've got projects you need to finish. But the reason you have actions, and projects is because they respond to or they relate to areas of focus and interests. For instance, you may have a project about your kids, well that's because obviously kids and family will be an area of focus. You may have a project about your health, in which case heath and your physical energy is an area of interest or focus. So it's a next level of abstraction, a useful place to visit, especially when things are changing a lot. Where you might need to revisit these different areas and say, how's everything doing? This is like being your own CEO, your own executive, essentially, for your life. Looking across all of your roles, and responsibilities, and accountabilities

  • Ep. 76: Two-Minute Tip — Get Your Cockpit Under Control

    Ep. 76: Two-Minute Tip — Get Your Cockpit Under Control

    07/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen Get Your Cockpit Under Control What I mean by that is, your workspace. Where when you sit down, you are ready to fly, you're ready to go. You don't have to rearrange anything in order to be able to do your best work. There's mine, it's been quite functional for several years, something like this. And I don't mean particularly anal or compulsive about this. You just want to not have to rearrange things, look for things, when you're ready to just go to work. And so sit down and be able to do that. Another important aspect of that is I would highly recommend you do not share that space with anybody else. You don't want them rearranging it for themselves and then you have to come back and rearrange it in order to get work done. You want to lower the barrier of entry to engage. You've got a bright idea, you're in the kitchen, you've suddenly thought about something that you need to send an email about or want to surf the web about, or whatever. You need to be ab

  • Ep. 75: Two-Minute Tip — One Bad Apple Can Spoil the Barrel

    Ep. 75: Two-Minute Tip — One Bad Apple Can Spoil the Barrel

    07/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen One Bad Apple Can Spoil the Barrel So this is a cautionary tale. There are times when one situation, project, or circumstance that's particularly important to you, you're not appropriately engaged with yet can color the whole rest of your life, and make it all feel grey, and solemn, and burdensome. Where as it's really just one situation that you need to get ahold of. You know, our Getting Things Done methodology is a lot about creating appropriate engagement with the things that you're committed to do. Are you appropriately engaged with this project? Or with this relationship? Or with your health, etc. And appropriate engagement just means you've identified what it is, what outcome you're after, the action step you need to take to move it forward. and have a trusted system to hold all that. But any one thing, if you're not doing that yet, if you have not yet gotten to that place of appropriate engagement. Can, as I said, discolor the whole rest of your lif

  • Ep. 74: Two-Minute Tip — Renegotiate Your Commitments

    Ep. 74: Two-Minute Tip — Renegotiate Your Commitments

    07/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen Renegotiate Your Commitments See a lot of what the Getting Things Done methodology is about has been about inventorying what your commitments are. What have you agreed with yourself you need, would, could, should, ought to be doing, handling or whatever. And so managing those commitments is a whole lot of what the methodology is about to keep yourself clear, so that you don't feel like you're constantly having to do all of those. There's an inherent renegotiation process that needs to happen. Once you've externalized these commitments out of your head You write it down, I need dog food, I need to hire a vice president, I need to figure out where to send my kid to school next year, etc. And those commitments, as you may know, that's very important to make sure get that inventory nice and clear, about what those are. But now in turbulent times, that becomes extra important, to make sure you're looking forward at all those commitments you've got. All those thi

  • Ep. 73: Two-Minute Tip — Catch Up Your Communications with People

    Ep. 73: Two-Minute Tip — Catch Up Your Communications with People

    06/05/2020 Duração: 01min

    Two-minute Tips for Turbulent Times with David Allen Catch Up Your Communications with People Another nice thing to do especially in terms of catching up, it's often times subtle. And depending on your personality style about how much you engage with other people. Who do you owe a thank you to? Who do you owe a communication with to update them? All the best things in my life have actually come from relationships that I've had. Surprising serendipitous stuff. But as a bit of an introvert, I actually am. I often times have to work at making sure that I maintain my communications externally, and that I nurture them and take advantage of that. I highly recommend you think about, what are just some emails to shoot off, simple little things, or come on, get some note cards and write a hand written note. Those things are invaluable, as you probably know. That's another little thing to do, you might want to consider as a project maybe, is you catch up on all of those communications, with family, with friends with ne

  • Ep. 72: Two-Minute Tip — Whats Really Got Your Attention?

    Ep. 72: Two-Minute Tip — What's Really Got Your Attention?

    06/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen What's Really Got Your Attention? Many of my tips are about sort of catching up, and simple things to do kind of keep your energy up, clean things up, catch up. This one is a big one. What circumstance, situation that you're in right now, if that were put onto cruise control, or if you were appropriately engaged with that would make the biggest difference? Would give you the most physic space essentially. Would relieve the most pressure on you. Sometimes that's the thing you need to grapple with. Interestingly, what you think may have your most attention...Once you recognize what has your attention, you may then discover what really has your attention. It can go to some pretty subtle and sublime and deep levels, if you allow it to. Nothing wrong with that, nothing bad about that, as a matter of fact, it's a very powerful thing to do, and to think about. So I highly recommend that you take a little bit of time and say "What most has your attention?" And then

  • Ep. 71: Two-Minute Tip — Worst Case Scenario Building

    Ep. 71: Two-Minute Tip — Worst Case Scenario Building

    06/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen Worst Case Scenario Building I know this may sound a little strange, but one of the best and healthiest things you can do is to actually do a scenario of the worst case, and then imagine you getting through that. And could you handle it? Because the worst case scenario is likely to be banging around subliminally anyway. What you need to do is to relieve that pressure, and the way out is through. The best thing to do is to sit down and figure out, what could the worst case be? Can I and could we, tolerate that? That will relieve a bunch of pressure and give you much more freedom to focus on wild success. Obviously you don't want to be dwelling on the negative picture. You don't want to sit there and be fatalistic or dwell in some sort of negative picture building. But you do want to go through that and take a look. That allows you a lot more freedom to then focus effectively and productively as you kind of shoot down the middle. Prepare for the worst, or at

  • Ep. 70: Two-Minute Tip — Labelers

    Ep. 70: Two-Minute Tip — Labelers

    06/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen Labelers I know that may sound a little dumb and dorky, when you're in a turbulent time to think about a labeler. What's a labeler? Any of you old GTD practitioners probably know how adamant I've been about the value of labeling things. Being able to have a typeset labeler. If you're not doing anything else, order yourself a labeler, if you don't have one already. You'd be amazed at how much of a difference it makes, to make sure your files look like that, and have nice labels on them. It does make a difference. A lot of people say they had no idea how much of a difference just a labeler would make. In terms of how I manage myself, my information, access to it. Labels can be used for anything, they can be used for file folders obviously, but they could also be used for plastic bags, where you're keeping track of pills, or you're keeping track of electronic equipment, or just wrapping a label around a piece of electronic gear, so you know what it's about. Al

  • Ep. 69: Two-Minute Tip — Catch Up On Legal Stuff

    Ep. 69: Two-Minute Tip — Catch Up On Legal Stuff

    06/05/2020 Duração: 01min

    Two-minute Tips for Turbulent Times with David Allen Catch Up On Legal Stuff This is a tip, that would be nice to have implemented before turbulent times. And certainly needed no matter when. But it's one of those old projects that often for many people lies in the background, because it's the kind of stuff you don't want to think about. Wills, what to do if we can't make decisions ourselves, healthcare. All those legal documents that manage what happens if you can't manage it. And what goes on from there. Believe me, this could be everything from Life insurance, that people don't want to think about. Luckily there are people in your life that will be glad you thought about that. If you haven't done that already. So a two-minute tip here, come on folks. Any of those old kind of legal situations and documents, what happens when you die? Do you want to be cremated? And all those other life critical documentations that you need So that you feel comfortable about what happens, no matter what. So in these kind of

  • Ep. 68: Two-Minute Tip — Crusty Projects

    Ep. 68: Two-Minute Tip — Crusty Projects

    03/05/2020 Duração: 01min

    Two-minute Tips for Turbulent Times with David Allen Crusty Projects It'd be a good idea to do an inventory of any old crusty projects that have been sort of hanging around in your life and work. This would probably be a good time to tackle those, or renegotiate them. Just drop them off the list, or move them to someday / maybe. But you may have something like, clean up the basement, or rearrange a room. Or set up a whole new filing system that you wanted to do. It's a good idea to make sure that those are on your list, if they want to be on your list, and tackle them. This is a good time to do stuff like that. Again, when things turn around and they're not so turbulent again they'll probably never get done, because you'll be busy and back in your normal life, if there is a normal life coming toward us again. Hopefully so. Anyway, that's my tip for the turbulent times. It's a real good idea, again it's one of those things that can catch up and you can feel like you're completing some stuff, you can feel like

  • Ep. 67: Two-Minute Tip — Get Your Paper Based Filing System in Order

    Ep. 67: Two-Minute Tip — Get Your Paper Based Filing System in Order

    03/05/2020 Duração: 01min

    Two-minute Tips for Turbulent Times with David Allen Get Your Paper Based Filing System in Order Actually, it's a tip for any time... If you don't have a really good, quick filing system that you can put stuff into and access easily. Then the stuff tends to mount up and then constipate your system. Get it clean, get it streamlined, get it current. Here's mine. My paper based system now lives three places. In a 2 drawer file cabinet, a rack of files, right on my desk, and then upstairs in an attic area, I have long term storage. My primary filing system is just a simple file drawer, alpha sorted, of things that I need, paper based. And sometimes paper based is better then PDFs, easier to see in a batch if I need to refer to something. Anyway, there's my basic filing system, I used to have four drawers now, it's primarily in one. I have a lower drawer here that has some older documents, that I might need, you know, legal documents etc., that I might need to refer to three or four times a year maybe, but they're

  • Ep. 66: Two-Minute Tip — The Capture Step of GTD®

    Ep. 66: Two-Minute Tip — The Capture Step of GTD®

    03/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen The Capture Step of GTD® If you're familiar with the Getting Things Done model and methodology is the primary step to start with, that is, to get your head empty of anything that has your attention. And in turbulent times, it's very probable that you've got a whole lot of stuff that has emerged, that has your attention. Interestingly there's an inverse relationship between, on your mind, and getting done. So the things that have your attention mean they're probably not on cruise control. There's some decision about them you need to make and some sort of organization of the results of that, in a reminder system. But the first step is just to get it out of your head. So if you haven't done one lately, and especially if things are changing and you've got surprises and things that you're dealing with, newly so. Then it's a real good idea to get those out of your head. So, pen and paper, you can't beat it And I suggest, that you first of all have an in basket or

  • Ep. 65: Two-Minute Tip — Rearrange Space

    Ep. 65: Two-Minute Tip — Rearrange Space

    03/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen Rearrange Space Often times I think we just go numb to the spaces that we've gotten used to. Where we work at home, how we cook at home, how we live in our living rooms, or dens, or wherever. Sometimes space makes a huge difference, and there are times when it's time to then re-think. Should I rearrange this room? Should I rearrange how we're doing? Ask yourself, how are you living? Where are you spending your time? A lot of people have gone unconscious and whole environments have gone unconscious. Living room, people often don't live in their living room. They live in, usually, in the kitchen or the den, or wherever. It's an interesting exercise to go through. What's the purpose of this room? And is it really arranged appropriately? Like I would really want it, or what would be maximal for me. Especially if you've just transitioned to having to work a lot of time from home. A real good idea, if you haven't done this already, is to look around your work spa

  • Ep. 64: Two-Minute Tip — The Night Before

    Ep. 64: Two-Minute Tip — The Night Before

    03/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen The Night Before People have often interviewed or asked me, How do I spend my day? What kind of rituals do I have to sort of stay on top of my game on a consistent basis? The one thing that I really do consistently, and I share with people is what I call "My day starts the night before”. Before I go to bed, or sometime in the evening what I do is pull up my calendar and look at the next 1, 2, 3 days, maybe the week. Just to get a sense of, what does the landscape look like? In terms of the hard landscape, the things I'm committed to have to do, I need to be in that meeting, that virtual meeting at 3 o'clock, I need to be able to tomorrow, to make sure to that I pick up X Y Z, whatever. So, I do that the night before. First of all, because I love to sleep, It allows me to sleep as long as I can before I actually have to do something. Also, I'm not surprised when I get into my day. There are enough surprises we have to deal with. I want to be able to tee myse

  • Ep. 63: Two-Minute Tip — Current Reality: How Do You Feel?

    Ep. 63: Two-Minute Tip — Current Reality: How Do You Feel?

    03/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen Current Reality: How Do You Feel? We need to make sure that we're really clear about what's true in space and time right now. Even if we have a positive direction we need to know where we are so we know whether to go left or right from where we are, but we need to start with where we are and not necessarily resist whatever the current reality is. You've got to start from a real base. And this one might be a little challenging, but this is one I call Current Reality: How Do You Feel? What are the feelings going on? What's the emotional state that you're in? Not that you should necessarily reinforce that, or spin in that. Or think that that's a good thing, to be worried, to be afraid, to be confused. Those are common kinds of emotions that we have often times in turbulent times. But you need to acknowledge that you've got it. You don't want to repress it, you don't want to stuff it down. The environment around you, certainly people that are close to you, will

  • Ep. 62: Two-Minute Tip — Still Small Voice

    Ep. 62: Two-Minute Tip — Still Small Voice

    03/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen What Does the Still Small Voice Tell You To Do? This one may sound a little strange as a tip, but it's one that has served me for my 74 plus years. Trying to make a priority decision... What do I do right now? How do I do that? There's no algorithm, there's no formula that you can really trust. The one I found to trust, is basically your intuition, or your spirit, or whatever kind of word you're not allergic to. That says, wait a minute, there's part of me that probably knows more about all of this then maybe even my conscious mind is capable of grasping all at one time. So being able to trust your intuitive judgement, that's a cool thing to do. Truly, a whole lot of people are so in chaos, that they can't tell the difference between intuition and indigestion. But I think we all, if you just quiet yourself, just for a couple of minutes, and listen What should I do next? What's the most important thing I need to do? What would make the biggest difference to

  • Ep. 61: Two-Minute Tip — Capture Tools Everywhere

    Ep. 61: Two-Minute Tip — Capture Tools Everywhere

    03/05/2020 Duração: 02min

    Two-minute Tips for Turbulent Times with David Allen Capture Tools Everywhere When things pop into your head that you're going to need to think about, deal with, do something about have to make a decision about or whatever that's potentially relevant to you. Then you need to make sure you get those out of your head and capture them because your head is a terrible office, it'll fool you because you think of it you're sure you won't forget whatever that is but two minutes later you're thinking of the next thing you don't want to forget but you forgot the first thing. So you need capture tools. So, mine are low tech for the most part. No batteries, no Wi-Fi required. This is with me all the time. A pen and a little pad. When I'm sitting down anywhere that's a flat surface longer then a few a minutes, I've got a pad and a pen, can't beat it. Who knows when lightning is going to strike, something's are going to occur to me I need to deal with. Particularly while I'm working on other things and dealing with other

  • Two-Minute Tip: Catch Up

    Two-Minute Tip: Catch Up

    28/04/2020 Duração: 01min

    David Allen offers a Two-minute Tip: Catch Up Hi. David Allen. Two minute tip for turbulent times. This one's called, Catch up. Now, obviously in turbulent times we're often kind of up to here with stuff to do, but you're likely to have some downtime. Some time where the most productive thing to do might be to clean up the backlog. That is to bring up the rear guard, as we say. For instance, how current is your bank balance, your investments? How sharp are your kitchen knives? How well have you fertilized your garden for the spring or the summer? What's up, what's out there that you say I need to catch that up? I'm not totally current with whatever that's about. And that may be some of the best things you could do is to go find something that you need to catch up because by the way, the smaller the backlog of outdated things or things that are not current, the cleaner and clearer it is to deal with surprise and new things coming towards you. So the best thing to do right now, if you have some windows to do th

  • Two-Minute Tip: Fix or Finish Something Simple

    Two-Minute Tip: Fix or Finish Something Simple

    28/04/2020 Duração: 01min

    David Allen offers a Two-minute Tip: Fix or Finish Something Simple: David Allen with a two minute tip for turbulent times. This one is called fix or finish something simple. You know, many times when we are in a situation where, golly, it's easy to be worrying, it's easy to be hung up, it's easy to be procrastinating, it's easy to be maybe confused about what your priorities are or what you need to do. Sometimes the best thing to do is to aim low and close and get a cheap win real quick. Like right now. I'll bet if you looked around your environment, you'd find a number of things that would not take you but a few minutes to fix or finish, or to deal with and it's been kind of not necessarily bothering you in a big way, but bugging you and you know it's something you need to do at some point, you need to move this over there. You need to take that off the wall. You need to replace a light bulb that's been out. You need to take some WD40 and lubricate a door or something that's been squeaking. There's a number

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